Privacy Policy

1. Who we are

Stroud Resourcing Ltd (registered in England and Wales No. 06657109), Patch | The Bonding Warehouse, Terry Avenue, York, YO1 6FA.

Trading as:

Stroud Reourcing, Fertility Talent.

We provide permanent recruitment services to clients looking to recruit personnel for their businesses.

What this Policy Covers

This Privacy Policy explains:

· The types of personal data we collect about you.

· How and why we collect and use your data.

· How long we keep your data.

· When, why, and with whom we share your data.

· The legal basis for processing your data.

· The effect of refusing to provide requested personal data.

· Your rights regarding your personal data.

· How we may contact you and how you can contact us.

2. What Personal Data We Collect

We collect the information necessary to find suitable job opportunities and assess your eligibility. This includes, but is not limited to:

· Name and contact details (including email address).

· CV/resume, employment history, education, skills, and references.

· Sensitive data, such as details of criminal convictions or ethnic origin, only with your explicit consent.

We may also obtain information from third parties, such as clients you apply to, former employers, or publicly available sources (LinkedIn, job boards, corporate websites).

3. How and Why We Use Your Data

We use your personal data to:

· Match your skills, experience, and qualifications with potential employers.

· Respond to your inquiries and maintain a professional relationship.

· Share job opportunities, career advice, industry updates, and referral opportunities (you can opt out at any time).

· Conduct structured assessments and screening processes (including AI-assisted CV parsing).

You can update your CV at any time; old versions are automatically archived if submitted via the same contact details.

4. AI and Third-Party CV Processing

To improve our recruitment service, we use Paiger, a third-party AI tool, to process candidate CVs.

· What data is processed: Your CV/resume and any recruitment-related information you provide.

· Purpose: To efficiently parse and analyse CV content to match candidates to suitable roles.

· Processors: Paiger acts as a data processor on our behalf. Approved sub-processors, including OpenAI (USA), may be used for temporary CV processing. Data is never used for machine learning outside of your recruitment application.

· Retention: CVs processed via Paiger are retained for 6 months from the last access, after which they are automatically deleted.

· Security: Paiger implements encryption, secure connections, access controls, and other technical and organisational measures to protect your personal data.

· Your rights: You retain all rights under GDPR. You can request access, correction, deletion, or restriction of your personal data processed via Paiger by contacting us. For more information, you may also review Paiger’s Data Processing Addendum.

5. How Long We Keep Your Data

We retain personal data for as long as necessary to provide recruitment services. Regular data cleansing ensures accuracy and compliance. Specifically:

· Candidate data is reviewed every 6 years and 1 month.

· AI-processed CV data (via Paiger) is retained for 6 months from last access.

Clients may retain CVs for the roles you apply for and should notify you if they plan to use your data for other purposes.

6. Who We Share Your Data With

We do not share your data with third parties for marketing purposes. We may share your data with:

· Clients for recruitment purposes.

· Service providers (like Paiger) who process CVs on our behalf. These processors are contractually bound to confidentiality, data protection, and security obligations.

7. Legal Basis for Processing

We rely on the following lawful bases:

· Legitimate interests: To match candidates to job opportunities and communicate with clients and referees.

· Consent: For processing sensitive personal data or using AI-assisted assessment tools.

If you do not provide necessary personal data or withdraw consent, we may not be able to match you with suitable job opportunities.

8. Automated Decisions

Some assessments may be partially automated (e.g., pre-screening tests, AI-assisted CV parsing). These are always conducted with your explicit consent. Personality profiling is also conducted only with consent.

9. Cookies and Online Data

Our websites may use cookies to improve user experience and service delivery. Please see our cookie policy for details.

10. Data Transfer Outside the EEA

Except as noted with AI sub-processors, your data is processed within the UK or EEA. CV data processed by OpenAI is temporarily processed in the USA but is not stored or used for other purposes.

11. Your Rights

Under UK GDPR, you have the right to:

· Be informed: Clear information about our data use and your rights.

· Access: Request access to your personal data.

· Rectification: Correct inaccurate or incomplete data.

· Erasure: Request deletion where no legal reason requires us to keep it.

· Restrict processing: Temporarily block processing of your data.

· Data portability: Transfer your data to another provider.

· Object: Opt-out of direct marketing or certain processing.

· Lodge a complaint: With the ICO if you believe your data is mishandled.

· Withdraw consent: At any time without affecting past processing.

Requests are usually handled free of charge within one month. Excessive or repeated requests may incur a reasonable fee.

12. How We Contact You

We may contact you via phone, email, or social media. You may specify your preferred method at any time.

13. How to Contact Us

For questions or concerns about your data, contact:

Data Protection Officer, Joanna Stroud Email: dataprivacy@stroudresourcing.co.uk Address: Patch | The Bonding Warehouse, Terry Avenue, York, YO1 6FA